08-16-2017, 08:44 PM
web based stationery management system with source
This project is aimed at developing a tool for tracking the Stationery request for any Institution. Normally in any institution the request for the stationery is tracked via an e-mail or via excel sheets or registers and this leads to tremendous wastage of resources. For example: - there may be scenarios where the quantity kept in the godown or store of the item may be more than needed and the supply of few items may be less than needed. This system will thus help in reducing the wastage at the same time look into generating reports to give a high level view to the higher management for the benefit of the organization.Over the past few years, the Internet has played a very important role be it at home, work or school. Internet applications such as online shopping and online voting has been widely accepted worldwide. This project focuses on the significance of online systems technology for managing stationeries in UTP, to enhance the systems from manual to online and to implement an integrated system. The development methodology of this research is based on the author's own methodology which involves phases such as Analysis, Design and Construction. The project is being developed using server side scripting, PFIP and MySQL database. Using the manual system, UTP has to face a few problems such as difficulties onmanaging staffdata, stationery request forms and stationeries as well. By implementing a new web based systems those problems can be minimized as well as saving costof purchasing papers.
there may be scenarios where the quantity kept in the go down or store of the item may be more than needed and the supply of few items may be less than needed. This system will thus help in reducing the wastage at the same time look into generating reports to give a high level view to the higher management for the benefit of the organization. Keywords Generic technology keywords Databases, network and middleware, programming Specific technology keywords Ms-sql server, html, active server pages or Ms-sql server, java, jsp Project type keywords Analysis, design, implementation, testing, user interface Functional components of the project Following is a list of functionalities of the system. More functionalities that you find appropriate can be added to this list. And, in places where the description of a functionality is not adequate, you can make appropriate assumptions and proceed. There are registered people in the system. Some are approvers. An approver can also be a requestor. In an organization, the hierarchy could be engineers/managers/business managers/managing director etc. In a college, it could be lecturer/professor/head of the department/dean/principal etc.
1 . a person should be able to
login to the system through the first page of the application
change the password after logging into the system
check the availability of the stationery items. (role based)
apply for new stationery request, specifying the to dates and his/her superior s email id.
see his/her current stationery applications and the status of the same that are submitted to him/her for approval or cancellation.
see his/her eligibility details (like how much money purchase request can be made by his or her based on role)
approve/reject the stationery applications that are submitted to him/her.
withdraw his/her new stationery request application (which has not been approved yet).
cancel his/her stationery request application (which has been already approved). This will need to be approved by his/her superior
get help about the stationery management system on how to use the different features of the system
2 . as soon as a stationery request is entered or a stationery request is cancelled /withdrawn /approved /rejectied or password-changed, an automatic email should be sent to the person and his superior giving details about the action. In case the amount of the request has exceeded the threshold, the approval mail must be sent to the superior for the same.
3 . the manager must be able to login to the system and get the report (simple html) for each stationery item and the % cost incurred for that item. Also the report giving the total cost incurred with the head count for each item and the cumulative cost associated with it. Steps to start-off the project There are couple of alternatives to implement such a system.
A . Microsoft platform: the system is developed using active server pages as the Front end and sql server as the back end and vb as the middle layer ( having all the business functionality).
B . Microsoft platform: the system is developed using java server pages as the Front end and sql server as the back end and middle layer of pure java classes. The following steps will be helpful to start off the project.
1 . study and be comfortable with technologies such as
a . active server pages/html /java scripting (to make it browser independent)/ java ( middle layer comprising of all the business logic and the db connection and other common components) and sql server.
b . jsp, java/html/ vb script c . some links to these technologies are given in the guidelines and references section of this document
2 . decide on a stationery request policy (i. e . , the amount of cost to be associated with the role of the employee etc).
3 . make a database of people at different levels with their roles and form a hirearchy of them, like which role reports to which particular role. Decide on the various details of the people and their roles that would be stored in the database (like employee/registration-number, name, grade, location, system-login, password in cryptic form, etc)
4 . assign a mail-admin who will create mail-ids for the people in the intranet of your lab or in the internet. These mail-ids will be used for sending automatic notifications and reports. The mail-admin will also take care of assigning the logins to the users of the stationery management system
5 . create the front-page of the stationery management system giving a brief description about the system and a login box
6 . create the help-pages of the system in the form of q&a. This will help you also when implementing the system
7 . create other sub-systems like automatic notification, screens for various functions (like create, update, delete, cancel etc) Requirements Hardware requirements Number description alternative s (if available) 1 pc with 2 gb hard-disk and 512 mb ram not applicable Software requirements Number description alternative s (if available)
1 windows 95/98/xp with ms-office
2 ms-sql server ms-access
3 oracle database system postgres
4 jdk1. 3, java help docs.
5 iplanet webserver iis web server 6 weblogic/ application server apache tomcat